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Events Assistant (DC/MD/VA)


Job Posting
Effective Dates: through May 1, 2010 (updated 4/8/2010)
Pay Range: $12 - $18/hour
Send Responses to: HR@TheASBC.ORG


Events Assistant - DC/MD/VA (Part-Time)

SUMMARY
The Events Assistant is an entry level position responsible for supporting the professional and timely execution of the portfolio of public and members’ only events hosted by The American Small Business Coalition and will interact with company leadership, industry executives and government officials (members and non-members) on a regular basis. This individual will be a dependable and enthusiastic self-starter supporting outreach marketing activities for The ASBC. The Events Assistant will assist with events, sponsorship programs and other marketing activities, and will specifically be responsible for event registration, materials preparation, sponsor communication, logistical planning, host coordination and related administrative duties. The Events Assistant must project a professional image during in-person, online and telephone interactions, and possess good organizational skills and the ability to complete job duties with minimal instruction.

This is a part-time position anticipated to require no more than fifteen (15) hours per week.  It is anticipated that six (6) to ten (10) hours per week would be onsite at events and the balance of hours virtual work.

PRIMARY RESPONSIBILITIES

1. Event Management (virtual and onsite):
    • Assists in the planning and implementation of scheduled and ad hoc events to include: promotions, event set-up and break-down, related clerical duties and other tasks as assigned
    • Communicate with staff at event venues
      • Collect necessary information from prospective event locations
      • Place food and beverage orders
    • Arrive at event locations at assigned time to prepare location for host/guest arrival
    • Transport materials (brochures, banners, event kits, etc.)
    • Provide assistance to event host (Staff or Member of The ASBC)
    • Ensure all attendees are registered and have proper event identification
    • Process registration/payment for walk-in guests (for those events permitting onsite registration)
    • Post events on regional and industry specific online calendars and print publications
    • Identify calendars/publications where upcoming events can be posted online and in-print
    • Assist with marketing of annual and event sponsorships
2. Clerical/Administrative:
    • Performs a variety of administrative functions including but not limited to:
      • electronic filing, faxing and mailing as needed
      • research, type and prepare correspondence
      • Prepares reports and materials for publications and weekly newsletters
      • Responds to web and telephone inquiries related to events
    • Schedules and confirms events
    • Generates event related reports
    • Manages multiple projects/events
    • Uses Microsoft Office products to create and modify documents

  3. Other duties as assigned

KNOWLEDGE AND SKILL REQUIREMENTS

  1. Good verbal, reading and writing skills and command of the English language
  2. Basic math skills (adding, subtracting, multiplication and division)
  3. Ability to establish priorities and manage workload
  4. Working knowledge of Microsoft Office products
  5. Ability to conduct business over the telephone in an appropriate and professional manner
  6. Proven ability to handle multiple projects; work independently with limited supervision in a fast paced environment with great attention to detail
  7. Previous experience with customer service related skills preferred including pleasant, professional presence and people skills
  8. Good internet skills, including use of e-mail programs and group messaging
  9. Requires high school diploma or equivalent with 0-2 years of experience in a similar position
  10. Superb confidentiality and ethics are imperative due to the sensitive nature of information processing and handling requirements.
  11. Read monitors and paperwork. Requires regular use of telephone, laptop computer and printer.

ADDITIONAL REQUIREMENTS

  1. Valid driver’s license (State issued)
  2. Reliable transportation
  3. Current auto insurance meeting minimum requirements of state in which vehicle is registered
  4. High speed internet connection (Partial reimbursement available)
  5. Current homeowners or renters insurance policy
  6. Must be able to lift 50 lbs.
  7. Must be able to commute at various times including early morning and evenings to different meeting locations with collateral materials
  8. Sign and comply with The ASBC Telecommuting Policy, Telecommuting Agreement and the Telecommuting Safety Inspection Form.

WORK LOCATION
In addition to onsite duties associated with recurring and special events in the DC Metro Area, the Events Assistant will work from a home-office and participate in regular (weekly and/or monthly) staff meetings in Northern Virginia and via teleconference.

REPORTS TO
The Events Assistant reports to the President

PROVIDES SUPPORT TO
The Events Assistant provides direct support (virtual and onsite) to the President, Chief Visionary Officer and Event Hosts.

TOOLS PROVIDED

  • Cell phone
  • Voice mail account (corporate phone system)
  • Email account (corporate email domain)
  • Company laptop computer and printer
  • Office supplies as needed
Click here to download The ASBC Employment Application

The ASBC is an Equal Opportunity Employer and Drug Free Workplace.

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