I was recently asked by Maggie for best practices on Holiday policies, especially for those companies that have both federal and commercial business.
policies about handling leave when clients recognize different holidays. The
first is at one end of the spectrum and has employees take time from their paid
time off to cover holidays. The second, which is the more common, uses
floating holidays to cover client holidays.
year, COMPANY observes the Core Holidays listed below. Other holidays
which you may wish to celebrate can be taken as paid time off by using General
Leave. See the General Leave section which follows this section.
New Year’s Day
any of the Holidays listed above which fall on a Saturday, COMPANY will
generally observe the preceding Friday; for a Holiday
falling on a Sunday, generally the following Monday will be observed.
regular, full-time and part-time employees are eligible to receive full or
pro-rated pay, respectively, for a Core holiday if they attended work on the
day preceding and the day following the holiday. Previously approved
absences, illness or injury confirmed by a doctor’s note, or company designated
Administrative Leave days exempt an employee from this attendance rule. Employees
who have resigned or given notice and completed their last day of work before
the holiday are not eligible for holiday pay.
note that if you are a COMPANY employee assigned to a customer site, holidays
for which the customer location is closed become your Core Holidays and you must
take these days as paid holiday leave unless you are authorized to do
otherwise, in writing, by an appropriate representative of the customer’s
management team. If the customer site to which you are assigned has more
than six (6) such days, any additional days will be automatically deducted from
your General Leave bank.
employees are eligible for paid holidays during each calendar year. To
receive holiday pay you must work the regularly scheduled workday before and
after the holiday, unless the Supervisor approves an exception in
writing. A paid holiday does not count as a day worked in calculating
overtime for the week.
are observed by COMPANY each year:
New Year's Day
In addition to
the six holidays listed above, there will be four (4) floating holidays per
calendar year. These floating holidays become available to employees at
the rate of one per quarter, on the first day of that quarter (meaning January
1st, April 1st, July 1st, and October 1st).
Employees are eligible to receive this floating holiday if they are employed on
the first day of that quarter. These floating holidays must be used within the
calendar year; they do not carry-over from year to year. Floating
holidays must be used in 8-hour increments only. All leave for floating
holidays shall be requested in writing and scheduled in advance with the
employee’s immediate supervisor to ensure that leave does not conflict with job
requirements. When scheduling time, employees must give at least two
week’s notice to their supervisor so that business requirements can be
fulfilled in their absence.
When on client
site and a client-observed holiday occurs which is not a COMPANY-observed
holiday, the employee has several options including working in COMPANY office
space, working from home or using a floating holiday. See your supervisor
for specific contract terms which may limit the options available to you.
Note that if you choose to work, you must coordinate work assignment and
deliverables with your client in addition to coordinating with your