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GovCon One-Off(er) Report™ for June 23, 2013: Pennsylvania

Posted By Guy Timberlake, The American Small Business Coalition, LLC, Sunday, June 23, 2013

Ever wonder how many dollars are awarded by government agencies when only a few companies respond? What about when only one company responds? As of this report Uncle Sam indicates obligating just over $95 billion in FY13 awards YTD where only one vendor response was received. For principal place of performance, these awards were dispersed to 203 countries in addition to the U.S. and its territories.

If we review competed vs. non-competed awards, we end up with just over $25 billion awarded where the extent competed was either Full and Open Competition, Full and Open Competition After Exclusion of Sources, Competed Under Simplified Acquisition Procedures or Competitive Delivery Order. We do not include acions marked as Follow-On To Competed Action in our totals for competed buys.

After an investigation of some DoD awards, GAO cited an error rate of about ten percent for orders tagged as having only received one offer. Even if we assumed half of the current competitive dollars awarded were incorrectly represented, there are still billions of dollars awarded this fiscal year where competition was apparently very low.

Would you change your approach if you knew competition for what you sell was significantly lower than what you had anticipated or been told?

The GovCon One-Off(er) Report summarizes recent purchases for the agencies, the goods and services and types of awards that most often result in a purchase being made where only "one offer was received."

PLACE OF PERFORMANCE: Pennsylvania
When we pulled FY13 YTD data for total federal contract spending where The Keystone State was place of performance, we found that thirty (30) federal agencies, boards and commissions have combined to spend just over $713 million in goods and services buys where only one offer was reported received. The total dollars referenced is based on competitive purchases as of the date of this report.

FPDS-NG indicates there were 8,986 contract actions* during the report period.

TOP CONTRACTING DEPARTMENTS
The top five contracting departments by spending at the time of the report were:

  1. Department of Defense**
  2. Department of Commerce
  3. Department of Veterans Affairs
  4. Department of Education
  5. Department of Homeland Security

These organizations account for $625 million of the total YTD spending for this place of performance.

TOP CONTRACTING AGENCIES
Of the 98 contracting agencies referenced in this report, the top five contracting agencies by spending were:

  1. Department of the Navy**
  2. Patent and Trademark Office
  3. Department of the Army**
  4. Department of Veterans Affairs
  5. Department of Education

These agencies account for $470 million of the total YTD spending.

TOP CONTRACTING OFFICES
The top five contracting offices (of 551) combined to spend $306 million of the YTD total. The top contracting offices are:

  1. Patent and Trademark Office
  2. Federal Student Aid Procurement Activity
  3. Information Technology Contracting Division (CBP)
  4. W6QK ACC-PICA (Army)
  5. Naval Air Systems Command

TYPES OF COMPETED BUYS
The methods of competed buys
are:

  • Full and Open Competition ($573M)
  • Full and Open Competition After Exclusion of Sources ($98M)
  • Competed Under SAP ($42M)
  • Competitive Delivery Order (-$736K)

TOP AWARD or IDV TYPE
Four (4) award or IDV (indefinite delivery vehicle) types for this location account for all spending YTD. The top award types in order of most dollars awarded YTD are:

  • Delivery Order
  • Definitive Contract
  • Purchase Order
  • BPA Call

ONE-OFF(ER) DOLLARS AWARDED TO SMALL BUSINESS
Of the total dollars awarded YTD, agencies have awarded $161 million to small business.

TOP NAICS CODES
Of the 508 NAICS Codes designated in these purchases YTD, the top five (5) NAICS Codes for this place of performance account for just over $323 million of this location's total one-offer spending. 58 NAICS Codes had obligations totaling $1M or more for this period and place of performance.

The top five NAICS (by description) are:

  • All Other Publishers
  • Other Activities Related to Credit Intermediation
  • Computer and Software Stores
  • Research and Development in the Physical, Engineering and Life Sciences (Except Biotechnology)
  • Ammunition (Except Small Arms) Manufacturing

TOP PSC CODES
Of 733 Product/Service Code referenced, the top five account for $331 million in spending for this period and place of performance. 68 PSCs had obligations totaling $1M or more. They are:

  • Miscellaneous Printed Matter
  • IT and Telecom - Other IT and Telecommunications
  • Support - Managemen: Financial
  • Ammunition Over 125MM
  • Miscellaneous Aircraft Accessories and Components

"Offer" Defined
The term "offer" appears to have dual meaning's based on context as related to FPDS-NG. According to the FAR "Offer” means a response to a solicitation that, if accepted, would bind the offeror to perform the resultant contract. The FAR also specifies that responses to requests for quotations (simplified acquisition) are considered "quotations” and not offers. Generally, within FPDS-NG and where reporting for this data element is required, an offer is any response to an RFP or RFQ.

* Contract Actions
"Contract action” means any oral or written action that results in the purchase, rent, or lease of supplies or equipment, services, or construction using appropriated dollars over the micro-purchase threshold, or modifications to these actions regardless of dollar value. Contract action does not include grants, cooperative agreements, other transactions, real property leases, requisitions from Federal stock, training authorizations, or other non-FAR based transactions.

** Department of Defense Reporting Delay
For public users of FPDS-NG, Department of Defense contract actions are delayed 90 days due to operational security (OPSEC).

Our Article Series
The GovCon One-Off(er) Report™ is presented as part of The American Small Business Coalition's education and market intelligence initiative to help support decision-making for small government contractors.

GovCon One-Off(er) Report™ is presented by:

GovCon One-Off(er) Report™ for June 23, 2013: Pennsylvania

 

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Tags:  government  One-Off(er) Report  Pennsylvania  Purchase Order  small business  The ASBCs of Government Contracting 

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